• Legal Spend Management: Accuracy and effectiveness of legal expense tracking, invoice review, cost control, and reporting across the organization.
• Entity & Regulatory Compliance: Timely completion and accuracy of entity filings, registrations, tax compliance requirements, and regulatory obligations.
• Legal Operations Efficiency: Effectiveness of legal workflows, documentation, contract support, outside counsel coordination, and process improvements.
• Risk Management & Resolution: Identification, documentation, escalation, and timely resolution of legal risks, notices, and outstanding matters.
• Reporting & Data Accuracy: Accuracy, completeness, and timeliness of legal reporting, compliance tracking, financial reconciliations, and leadership updates.

• Legal Spend Oversight: Manage outside counsel billing, review and challenge charges, reconcile expenses monthly, and coordinate legal deliverables to ensure timely payments, cost control, and accountability.
• Legal Spend Reporting: Establish quarterly legal spend reporting within 6–9 months, delivering expense analysis, variances, savings, outstanding invoices, forecasts, and recommendations within 15 business days of quarter-end.
• Entity Governance & Compliance: Establish a master entity inventory and centralized compliance calendar within 6–9 months, managing entity filings, registrations, regulatory updates, deadlines, and documented compliance completion.
• Tax Compliance Management: Establish a centralized tax-account matrix within 6–9 months, monitor property tax deadlines, manage tax account registrations and discrepancies, and track outstanding notices through resolution.
• Contract & Transaction Support: Prepare and review documents using approved templates, maintain AI-assisted contract review workflows with human oversight, coordinate outside counsel, and fulfill due diligence requests within transaction deadlines.
• Legal Risk Management: Establish an enterprise risk register within 6–9 months, tracking risks, legal notices, and incidents with assigned owners, ratings, action plans, and deadlines, and reviewing active matters weekly.
• Legal Reporting & Communication: Deliver timely weekly legal updates and monthly performance reports, documenting material developments, business impacts, responsible owners, next steps, and deadlines with quality checks before distribution.
• Legal Operations & Process Improvement: Standardize legal SOPs, RACIs, document management, incident reporting, and training programs within 6–9 months, maintaining version control, access permissions, and quarterly process reviews.

• Organization: Effectively manages multiple legal matters, compliance obligations, documentation requirements, and competing deadlines while maintaining accurate and accessible records.
• Attention to Detail: Demonstrates accuracy when reviewing legal documents, reconciling financial information, tracking compliance requirements, and preparing leadership reports.
• Accountability: Takes ownership of responsibilities, independently follows through on commitments, and proactively addresses outstanding matters to ensure deadlines and expectations are met.
• Communication: Communicates clearly and professionally with leadership, outside counsel, internal stakeholders, and business partners, ensuring complex legal and compliance information is understandable and actionable.
• Problem Solving: Identifies inefficiencies, compliance gaps, and potential risks, develops practical solutions, and implements sustainable improvements to legal processes and workflows.
• Integrity: Demonstrates sound judgment, professionalism, and discretion when handling confidential information, sensitive legal matters, and decisions that may impact the organization.

• Bachelor's degree required; paralegal certification preferred.
• Minimum of 5 years of experience as a paralegal, law clerk, or in a comparable legal support role, preferably within corporate or real estate law.
• Working knowledge of corporate governance, entity formations and dissolutions, regulatory compliance, contract administration, and real estate transactions.
• Experience reviewing legal invoices, managing legal billing systems, reconciling expenses, or preparing legal spend reports.
• Advanced Microsoft Excel proficiency, including reconciliations, tracking systems, and pivot tables, along with proficiency in Word, PowerPoint, and Outlook.
• Experience conducting legal and regulatory research, preparing legal documents, and supporting contract review and due diligence processes.
• Experience developing legal operations processes, compliance tracking systems, reporting tools, or standardized workflows preferred.
• Familiarity with legal technology, document management systems, and AI-assisted legal tools such as Spellbook, CoCounsel, or similar platforms preferred.

• Dedicated home office or professional remote work environment.
• Reliable high-speed internet connection capable of supporting video conferencing and daily business operations.

Spartan Investment Group Terms and Conditions:

Users may receive updates on their application and helpful reminders to complete any required steps throughout the hiring process.

You can cancel the SMS service at any time. Just text "STOP" to the short code. After you send the SMS message "STOP" to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us. If you want to join again, just sign up as you did the first time and we will start sending SMS messages to you again.

If you are experiencing issues with the messaging program you can reply with the keyword HELP for more assistance, or you can get help directly at humanresources@spartan-investors.com.

Carriers are not liable for delayed or undelivered messages.

As always, message and data rates may apply for any messages sent to you from us and to us from you. If you have any questions about your text plan or data plan, it is best to contact your wireless provider.

If you have any questions regarding privacy, please read our privacy policy below:

Privacy Policy:
We collect your mobile number and related opt-in data for the delivery of SMS messages. Your mobile opt-in data and consent will not be shared with third parties or affiliates for marketing or promotional purposes. You can read more at Privacy Policy - Spartan Investment Group.